Skip to main content

Features of CRM Software

By August 25, 2020August 18th, 2021CRM Essentials

Customer relationship management (CRM) software can carry a lot of the workload for business processes, especially the sales process. A CRM solution along with its native integrations into key marketing technologies like marketing automation make for an amazing opportunity for small businesses and large enterprises to thrive. Now more than ever, businesses need to expertly manage prospects, opportunities and existing customers with great care. Using a SuiteCRM platform is an essential part of that strategy.

The main purpose of CRM is to drive profit by helping companies effectively track the relationship with current and future customers. It can involve any or all customer-oriented processes in a company, such as sales, marketing, and technical support. Despite the fact that an effective CRM strategy should encompass a whole range of activities including customer-centric services and product design, it also relies on working software capable of automating, tracking, and organizing communication with customers. What are some of the most vital and beneficial features of a CRM software system?

Flexible Security & Access Permissions

A good CRM system keeps data secure, but it also allows right users access to needed information. It should have an obvious way of allowing specific users access, without compromising data security.

Billing & Invoicing Functionality

A well-equipped CRM system can also track billing and invoicing status of each customer. This helps keep financial information organized and reviews things such as frequency or timeliness of payments.

Integration with External applications

A key feature of any CRM system is its ability to integrate with external applications. Features such document exchange or integration with an organization’s existing ERP are crucial when the goal is to collect and maintain accurate customer information.

Business Process Automation

Above all, a CRM system helps automate business processes. Although it is up to each company to decide which tasks will benefit most from automation (not every integration will be profitable for every company), the time and money saved with less data entry or better reporting will bring many benefits, including an improved relationship with each customer.

Tracking Partners & Product Support

CRM Software are can help effectively collect information about SuiteCRM Partners and product support. This helps better manage the customer experience as it organizes information about when, why, where, how, etc. the client was dissatisfied with a product or service. It also helps track whether and how the issue was addressed.

Data Reporting

While entering and organizing the data to create a flexible and realistic customer database is a key function of CRM solutions, a truly effective CRM system will also help analyse the existing data. Without a data reporting component, it will be hard to find customer behavior trends or to understand which actions need to be taken to improve a customer relationship. Exporting, compiling and analyzing marketing data or customer billing analysis tools are all part of effective CRM software.

Hardware monitoring

CRM software that has hardware monitoring features can provide assistance with things such as checking the status and availability of hot spots, routers and another network equipment. It can save time in managing or troubleshooting hardware, leaving more time to deal directly with customers.

Creating a functional and fully integrated CRM system is not an easy task, but it’s becoming a necessary investment. The concept of creating relationships with customers is a new paradigm shift with major consequences that is beginning to dominate many industries. An effective SuiteCRM strategy helps companies work with the customer and try to understand them instead of blindly sell their product or service.

Many companies choose to use ready-made CRM solutions, but many features still require some integration and customization to meet the specific needs of an organization. This is adding a considerable amount of complexity to existing CRM solutions on the market today as integration becomes vital. In addition to pre-packaged software, CRM providers now create specialized, niche products, and work towards creating a product that is easily extended and integrated with their client’s systems.

It is crucial that an organization’s CRM system is fully integrated and customized to meet their needs – otherwise the information collected through the system might not reflect the reality of each customer relationship. And how can a customer relationship be improved with inaccurate information?

Share your thoughts by commenting below!

Nasir Khan - CRM Expert

Nasir Khan - CRM Expert

More than decade serving client-contact, consistently contributing above average, expertise been honed in cultivating strategic relationship, anticipating problems and communicating with warms, persuasive conviction. • Positioned SugarCRM as the most favorable CRM for BFSI industry in India